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Please check this page for updates regarding the election.
ARE YOU ON THE LIST? NEED TO REGISTER TO VOTE?
The voters’ list is a list of eligible electors in the Township of Perth East. During an election cycle, the Municipal Property Assessment Corporation (MPAC) is responsible for preparing the preliminary list of electors for each municipality and school board in Ontario. It is MPAC’s Municipal Property Assessment database of property owners and tenants that is used to prepare this preliminary list, which aids in the preparation of the final voters’ list for Election Day.
It is important to check to see if your voter information is correct, especially if you have moved or changed your name since the last election. Even if you have recently voted in the provincial election, we encourage you to ensure that the Township of Perth East has the current voter information for you.
Alternatively, voters are able to attend the municipal office to complete the required Application to Amend Voters List link to EL15 form. To amend the list, you must have acceptable identification.
Identification Requirements
Acceptable Identification for voting purposes includes an Ontario driver's license, an Ontario Health Card, an insurance policy or statement or any other document included on the acceptable documents for voter identification list.
WHO ARE THE CANDIDATES?
The nomination period for the 2018 Municipal Election is now closed.
The listing below shows candidates who filed nominations and their campaign contact information between May 1, 2018 and Nomination Day July 27, 2018 by 2:00 p.m. Nominations were reviewed on July 30th, 2018 and certified that they comply with the Municipal Elections Act, 1996.
The Township of Perth East does not endorse or support any individual candidate or third party advertiser; the contact information provided is for voter convenience. The Township of Perth East has not independently verified external websites and does not take any responsibility for the content, accuracy or timeliness of external websites.
CANDIDATE EVENTS
All Candidates Night Hosted by the Optimist Club of Shakespeare
Thursday October 4, 2018 at 7:00 p.m.
Shakespeare & District Optimist Hall, 3976 Galt St., Shakespeare
A person may be nominated for an office by filing a Nomination Paper (Form 1) in the Clerk's Office, in person or by an agent.
Nomination papers will be available in the Clerk's Office:
During regular office hours (May 1 to July 26, 2018)
8:30 a.m. to 4:30 p.m.
On July 27, 2018
9:00 a.m. to 2:00 p.m.
*Effective April 1, 2018, individuals wishing to run for council office must be endorsed by at least 25 voters eligible to vote in the 2018 Township of Perth East Municipal Election. Voters may endorse more than one nomination.
No faxed or other electronically transmitted Nomination Papers (Form 1) will be accepted. Original signatures are required.
The filing of a nomination paper (Form 1) must be accompanied by:
Filing Fee (payable by cash, debit card, certified cheque or money order payable to the Township of Perth East);
Mayor - $200
Deputy Mayor - $100
Councillor - $100
School Board Trustee - $100
A prescribed statement of qualifications, signed by the person being nominated;
Proof of identity and residence as prescribed in O. Reg. 304/13.
Please contact the Muncipal Clerk at 519-595-2800 ext. 223 to schedule a time for filing of nominations.
Nomination Period Notice
NOTICE
is hereby given to the Municipal Electors of the
Township of Perth East
Nominations in the Township of Perth East for theoffices of:
One (1) Mayor – at large
One (1) Deputy Mayor-at large
One (1) Councillor for Ellice Ward
One (1) Councillor for Milverton Ward
One (1) Councillor for Mornington Ward
One (1) Councillor for North Easthope Ward
One (1) Councillor for South Easthope Ward
School Board Trustees
(1) School Board Trustee – English Public – Avon Maitland District School Board
Nomination Papers for the following School Board Trustees must be obtained and filed at the appropriate Municipal Office (TBD) for the following offices:
(1) School Board Trustee – English Separate
(1) School Board Trustee – French Public
(1) School Board Trustee – French Separate
Nominations may be made by completing and filing in the office of the Clerk, nominations on the prescribed form and accompanied by the prescribed nomination filing fee of $200.00 for the Head of Council and $100.00 for all other offices. The filing fee is payable by cash, certified cheque, debit or money order.
**New - A nomination form must be endorsed by at least 25 individuals who are eligible voters within the Township of Perth East
Nomination Papers must be signed by the candidate and may be filed in person or by an agent (the agent must have a signed form from the candidate appointing them as an agent) commencing:
May 1, 2018 through to July 26, 2018 during regular office hours; and
July 27, 2018 (Nomination Day) between 9:00 a.m. and 2:00 p.m.
In the event there are an insufficient number of certified candidates to fill all positions available, nominations will be reopened for the vacant positions only on Wednesday, August 1, 2018, between the hours of 9:00 a.m. and 2:00 p.m. and such additional nominations, if required, may be filed in the office of the Clerk.
Candidates can also withdraw nomination papers, in writing, at the Clerk's Office before 2:00 p.m. on Friday, July 27, 2018. Withdrawals sent by email, mail or fax ARE NOT permitted.
The final list of certified candidates will be posted by the Clerk's Office at the Township of Perth East, 25 Mill Street E. Milverton, Ontario, and on www.pertheast.ca on or before Wednesday, August 1, 2018.
Upcoming Information Sessions and Training
MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING
The Township of Perth East, Township of Perth South, Municipality of West Perth, Municipality of North Perth and Town of St. Marys Clerks are partnering to host an Ontario Ministry of Municipal Affairs and Housing Candidate Information Session. The session will be held on Wednesday, April 25, 2018 at 7:00 p.m. at the Perth East Recreation Complex (PERC), 25 Mill Street East, Milverton, Ontario.
This is a free session and will include information regarding:
The Municipal Election Nomination Process & Key Dates
There have been significant changes to the Municipal Elections Act, 1996 and some of the processes and forms. This session will benefit new and returning candidates.
So, You Want to Run for Council? Commencing February 28, 2018, an online course to provide an overview of what you need to know before you decide to run for municipal office, and what you should know to begin your candidacy.
All third party advertisers must file a "Notice of Registration for Third Party Advertiser" Form and be certified by the Clerk.
Third Party Advertisers can be:
an individual who is normally a resident in Ontario
a corporation that carries business in Ontario
a trade union that holds bargaining rights for employees in Ontario
Ineligible third party advertisers are:
a candidate whose nomination has been filed
a Federal political party registered under the Canada Elections Act or any federal constituency association or registered candidate at a federal election endorsed by the party
a Provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act
the Crown in right of Canada or Ontario, a municipality or local board
Contributions and expenses of the third party advertisers can only occur during the campaign period.
Campaign Period
Begins: the day the third party registers and is certified
Campaigning can begin once the Nomination Paper has been filed.
Campaigning materials are the responsibility of the candidate and must include the same name as shown on the Candidate's Nomination Form and the materials must NOT include the Township of Perth East logo or other insignia.
Materials shall not be placed on municipally-owned or leased properties.
The Clerk will calculate the maximum amount of campaign expenses that each candidate may incur and will provide a "Certificate of Maximum Campaign Expenses" Form to the candidate on or before September 25, 2018.
Financial Disclosure
Financial Statements- Auditor's Report must be filed at the Municipal office:
Before March 29, 2019 at 2:00 p.m.
Candidates, whose campaign contributions and total expenses are equal to or less than $10,000 are not required to file an auditor's report with the financial statement.
A registered third party advertiser whose expenses and/or contributions exceed $10,000 must file an auditor's report with the financial statement.
Preliminary List of Electors/Voter's List
All certified candidates are entitled to receive two (2) copies or an electronic format of the voters list and must sign a statement acknowledging that this list shall not be shared or used for purposes outside of the election.
Privacy
No person shall obtain or attempt to obtain information about how a voter intends to vote or has voted.
No person shall communicate any of the above information inadvertently obtained.
No person shall interfere or attempt to interfere with an elector during the voting process.
No elector shall reveal how they intend to vote (unless requesting support from a support person or election official).
Scrutineers
Scrutineers may be appointed in writing by the candidate to access a Candidate module showing voter sequence numbers and/or electors names entitled to vote for their designate officer. This module allows them to identify all the electors that have participated. Scrutineers must follow all instructions provided by the Clerk or election official, otherwise they can be requested to leave a Voter Help Centre and their appointment can be revoked.
Scrutineers and Candidates are prohibited from:
attempting directly or indirectly to interfere with how an elector votes
displaying campaign material at Voter Help Centres
compromising the secrecy of voting
interfering or attempting to interfere with an elector who is voting
obtaining or attempting to obtain information on how a voter intends to vote
Contributions to Registered Candidates
Contributions can only be accepted from an eligible contributor to a candidate or to an individual acting under the direction of the candidate.
Eligible Contributors:
an individual who normally resides in Ontario
the candidate and his/her spouse (whom reside in Ontario)- maximum contribution limits do not apply
Contributions exceeding $25 must be provided in a manner that associates their name and payment account information (NOT cash) with the contribution.
Contributions cannot exceed:
$1200 to any one candidate/office
$5000 to 2 or more candidates for office on the same council
THIRD PARTY ADVERTISERS
A Registered Third Party Advertiser (RTPA) is an individual, corporation, or trade union that has registered with the municipality in order to publish advertisements during the municipal election in support of or in opposition to a candidate.
All individuals, corporations, or trade unions that intend to spend money to publish advertisements supporting or opposing a candidate must register with the municipality where they intend to publish advertisements. RTPAs are subject to expense limits between May 1, 2018, and October 22, 2018, and must file financial statements reflecting their activities during the campaign period.
The following list contains all individuals, corporations, and/or trade unions that have registered as Third Party Advertisers in the Township of Perth East:
The Township of Perth East does not endorse or support any individual candidate or third party advertiser; the contact information provided is for voter convenience. The Township of Perth East has not independently verified external websites and does not take any responsibility for the content, accuracy or timeliness of external websites.
VOTING PROCESS & HELP
THE VOTING PROCESS
Voting in the 2018 Township of Perth East Municipal Election will be by telephone or Internet. All eligible voters will receive a Voter Information Letter by mail. This sealed envelope will contain a Personal Identification Number (PIN) and a telephone access number and Internet address for voting. This allows voters to vote from the convenience of their own home or office. Contact information for Voter Help will also be included.
Voters will receive a Voter Information Letter that will include:
instructions on how to vote using the internet or telephone
unique PIN allowing each voter to vote once
dates and hours of voting
location and phone number of the Voter Help Centre
Should a voter receive more than one Voter Information Letter they must return the other letter(s) to the Township of Perth East Municipal Office – 25 Mill Street East, Milverton, Ontario, N0K 1M0.
Electors will be given an opportunity to change their vote before confirming the vote. The voting system allows voters to decline from voting if they wish.
The Clerk will report the "unofficial" results as soon as practical after the close of election at 8:30 p.m. on Monday, October 22, 2018 at the Perth East Recreation Complex (PERC), 40 Temperance Street, Milverton, Ontario.
Internet & Telephone Voting
For the 2018 Township of Perth East Municipal Election, eligible electors will be able to cast their ballot via Internet and Telephone. There will be no paper ballots. Please see the below videos for demonstration on how this will work.
VIDEO - HOW TO VOTE VIA INTERNET AND PHONE
VOTER HELP CENTRE
Township of Perth East, Clerks Office
25 Mill Street, East
Milverton, Ontario
N0K 1M0
519-595-2800
The Clerks Office can assist with:
adding eligible voters who are not currently on the list
providing a new Voter Information Letter or PIN if these were lost or never received (the proper identification and information must be provided to the election official)
Satisfactory identification includes:
An Ontario driver's licence.
An Ontario Health Card (photo card).
An Ontario Photo Card.
An Ontario motor vehicle permit (vehicle portion).
A cancelled personalized cheque.
A mortgage statement, lease or rental agreement relating to property in Ontario.
An insurance policy or insurance statement.
A loan agreement or other financial agreement with a financial institution.
A document issued or certified by a court in Ontario.
Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government.
Any document from a Band Council in Ontario established under the Indian Act (Canada).
An income tax assessment notice.
A Child Tax Benefit Statement.
A Statement of Employment Insurance Benefits Paid T4E.
A Statement of Old Age Security T4A (OAS).
A Statement of Canada Pension Plan Benefits T4A (P).
A Canada Pension Plan Statement of Contributions.
A Statement of Direct Deposit for Ontario Works.
A Statement of Direct Deposit for Ontario Disability Support Program.
A Workplace Safety and Insurance Board Statement of Benefits T5007.
A property tax assessment.
A credit card statement, bank account statement, or RRSP, RRIF, RHOSP or T5 statement.
A CNIB Card or a card from another registered charitable organization that provides services to persons with disabilities.
A hospital card or record.
A document showing campus residence, issued by the office or officials responsible for student residence at a post-secondary institution.
A document showing residence at a long-term care home under the Long-Term Care Homes Act, 2007, issued by the Administrator for the home.
A utility bill for hydro, water, gas, telephone or cable TV or a bill from a public utilities commission.
A cheque stub, T4 statement or pay receipt issued by an employer.
A transcript or report card from a post-secondary school
ARE YOU ELIGIBLE TO VOTE?
A person is entitled to be an elector if, on Voting Day, he or she:
is a Canadian citizen
is at least 18 years old
resides in the Township of Perth East, or is the owner or tenant of land in the Township of Perth East, or the spouse/same-sex partner of such a person; and
is not prohibited from voting under subsection 17(3) of the Municipal Elections Act, 1996 or otherwise, by law.
The following are prohibited from voting:
a person serving a prison sentence in a penal/correctional institution
a corporation
a person acting as an executor or trustee or in any other representative capacity
a person who was convicted of the corrupt practice described in subsection 90 (3), if voting day in the current election is less than 5 years after voting day in the election in which he or she was convicted
The Township of Perth East strives to be fully accessible to all candidates and electors with disabilities pursuant to the Township of Perth East Accessibility Policy.
All electors may vote with the assistance of a support person or election official that has taken the appropriate oath.
Free Internet access is available at the Perth East Library, 19 Mill Street East, Milverton, Ontario.
